Project Accounting Coordinator (Full-Time)
Location: Maplewood, MO (on-site/hybrid as defined by client)
Job Type: Full-time
Pay: $55,000-$60,000 per year
We are seeking a detail-oriented Project Accounting Coordinator to support the financial success of projects from initial setup through closeout.
In this role, you will partner with Project Managers, Operations, and Accounting to establish projects, maintain budgets and funding records, prepare client billing, monitor financial activity, and help ensure project data is complete and accurate throughout the project lifecycle.
This is an excellent opportunity for someone who enjoys combining financial analysis, organization, and cross-functional collaboration in a fast-paced, project-driven environment. Experience in professional services, engineering, consulting, architecture, construction management, utilities, or government contracting is strongly preferred.
What You’ll Do
Project Setup and Financial Management
• Set up new projects in Deltek Vantagepoint based on contracts, purchase orders, funding authorizations, and internal standards.
• Maintain project structures, billing terms, labor categories, funding limits, rate schedules, and other key project data.
• Track purchase orders, change orders, contract modifications, and project updates.
• Monitor funding utilization and identify potential funding limitations, budget concerns, or project overages.
• Review work-in-process (WIP) balances and investigate billing delays, missing documentation, or project-related discrepancies.
• Partner with Project Managers to support project financial performance and identify risks related to scope, budgets, funding, and contract requirements.
• Maintain organized, audit-ready project documentation.
• Support project closeout activities, including final billing and financial documentation.
• Assist with project financial reporting, data analysis, and other accounting-related initiatives.
Client Billing and Revenue Support
• Prepare and issue client invoices in accordance with contract requirements, billing schedules, and client-specific guidelines.
• Review project activity, backup documentation, labor, expenses, and billing support prior to invoice generation.
• Submit invoices through customer portals and resolve invoicing issues as needed.
• Coordinate with Project Managers and Accounting team members to ensure accurate and timely billing.
• Research invoice questions, payment concerns, and project-related billing discrepancies.
• Assist with collections efforts by providing supporting documentation and responding to client or internal inquiries.
Qualifications
• One or more years of experience in project accounting, project billing, contract administration, project controls, project finance, or a related function.
• Experience supporting a project-based organization, such as an engineering, consulting, architecture, utilities, construction management, government contracting, or professional services environment.
• Strong Microsoft Excel skills, including the ability to organize, analyze, and reconcile financial data.
• Experience interpreting contracts, purchase orders, billing terms, funding authorizations, and client requirements.
• Strong attention to detail, organizational skills, and ability to maintain accurate records.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Resourceful problem-solving skills and a willingness to learn and grow.
Preferred Qualifications
• Experience with Deltek Vantagepoint, Deltek Vision, Ajera, BST, Oracle Projects, or similar project accounting or ERP software.
• Experience supporting engineering, utility, consulting, architecture, construction, or other professional-services projects.
• Knowledge of project accounting principles, including WIP management, revenue recognition, project funding, contract administration, billing, and change-order management.
• Experience working directly with Project Managers, operational leaders, and finance or accounting teams.
• Experience tracking project budgets, burn rates, utilization, and overall project financial performance.
