Accounts Receivable / Accounts Payable Specialist
Direct Hire | Full-Time | On-Site
Schedule: 8:00 a.m.–4:30 p.m.
Salary: $50,000–$60,000 annually, depending on experience and qualifications
We are seeking a detail-oriented Accounts Receivable / Accounts Payable Specialist to support daily accounting operations. Reporting to the Accounting Manager, this position handles customer invoicing, cash receipts, collections, account reconciliations, and shared accounts payable responsibilities.
The ideal candidate is organized, accurate, and comfortable resolving payment discrepancies while managing multiple priorities and deadlines.
Key Responsibilities
Accounts Receivable
• Generate and distribute customer invoices accurately and on time.
• Process and record incoming payments, including checks, ACH transactions, wire transfers, and credit card payments.
• Review customer deductions, allowances, and chargebacks to determine validity.
• Apply approved credits and dispute unauthorized deductions or chargebacks with retailers.
• Monitor outstanding balances, follow up on past-due accounts, and support collection efforts.
• Reconcile customer accounts and resolve billing and payment discrepancies.
• Maintain accurate customer transaction records and prepare accounts receivable aging reports.
• Assist with accounts receivable month-end closing activities.
Accounts Payable
• Share responsibility for reviewing, verifying, and processing vendor invoices.
• Match invoices to purchase orders and receiving documentation.
• Prepare and process vendor payments by check, ACH, and wire transfer.
• Reconcile vendor statements and resolve payment discrepancies.
• Maintain accurate vendor files and payment records.
• Monitor payment schedules to support timely payments and avoid late fees.
• Assist with accounts payable month-end closing activities.
General Accounting Support
• Perform account reconciliations and maintain supporting documentation.
• Assist with audits by providing requested records and reports.
• Prepare reports and analyze financial data as requested.
• Support accounting team members and complete special projects.
• Maintain confidentiality of financial, customer, and vendor information.
• Follow established accounting policies and procedures.
Qualifications
• Experience with computerized accounting systems; Microsoft Dynamics GP preferred.
• Proficiency in Microsoft Office, with an emphasis on Excel.
• Understanding of general ledger and accounts receivable functions.
• Strong organizational, analytical, and problem-solving skills.
• Attention to detail and a commitment to accurate, timely work.
• Ability to prioritize tasks and manage multiple deadlines.
• Ability to work independently and collaborate with an accounting team.
• Strong written and verbal communication skills.
• Five or more years of relevant experience and/or an associate degree preferred.
