Executive Operations Administrator
Location: Clayton, MO — Onsite, Monday–Friday
Job Type: Full-Time, Exempt
Compensation: &75,000-$80,000 per year
An established organization is seeking an experienced, highly organized, and resourceful Executive Operations Administrator to provide direct support to its Executive Director while helping oversee day-to-day operations of its Clayton, MO office.
This is a highly trusted, hands-on role that combines executive and personal support with office management. You will manage a busy executive calendar, coordinate travel, assist with administrative and insurance-related matters, and help keep priorities organized and moving forward.
The ideal candidate is proactive, discreet, comfortable with everyday workplace technology, and able to manage a wide range of responsibilities with strong judgment and follow-through.
Executive & Personal Support
• Manage the Executive Director’s business and personal calendars, including meetings, appointments, commitments, and schedule changes.
• Coordinate business and personal travel, including flights, hotels, transportation, itineraries, and related logistics.
• Assist with personal administrative matters, including insurance policies, renewals, documentation, appointments, and related follow-up.
• Organize incoming requests, information, follow-up items, and day-to-day administrative needs.
• Prepare correspondence, documents, meeting materials, and other information as needed.
• Track deadlines, renewals, commitments, and action items.
• Anticipate needs, proactively resolve scheduling conflicts, and manage administrative details with minimal direction.
• Maintain flexibility for occasional time-sensitive requests outside normal business hours, including evenings and weekends as needed.
• Handle confidential business and personal information with exceptional discretion.
Office Management
• Oversee daily administrative operations of the Clayton office and serve as a primary resource for employees.
• Order and maintain office, kitchen, and workplace supplies.
• Coordinate vendors, maintenance, deliveries, and service providers.
• Manage employee office access, including issuing and deactivating key fobs as appropriate.
• Coordinate shared office responsibilities, including kitchen duties and recurring workplace needs.
• Serve as the first point of contact for basic office technology issues; assist with common computer and Microsoft Teams questions and coordinate with external IT support when needed.
• Help maintain a professional, organized, and well-functioning office environment.
• Assist with office events, meetings, visitors, and other workplace needs.
What We’re Looking For
• 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, Office Manager, or similar role supporting senior leadership.
• Experience managing executive and personal calendars, travel, scheduling, and administrative responsibilities.
• Strong proficiency with Microsoft Office and Microsoft Teams; comfortable learning everyday workplace technology.
• Exceptional organization, time management, attention to detail, and follow-through.
• Ability to manage competing priorities, anticipate needs, and work independently.
• Excellent written and verbal communication skills.
• Strong judgment, professionalism, and discretion with confidential information.
• Resourceful, solutions-oriented, and comfortable in a fast-paced environment where priorities can shift quickly.
• Experience with office operations, vendors, supplies, access management, and workplace logistics strongly preferred.
Why This Role?
• Play a central role supporting executive leadership and keeping a busy headquarters running smoothly.
• Take ownership of a varied mix of executive support, personal administration, and office operations.
• Work in a collaborative, fast-moving environment that values initiative, discretion, problem-solving, and a willingness to pitch in.
